BEK Communications Cooperative 2023 Annual Meeting of members will be on June 8, 2023, at the Kidder County School in Steele, ND.
Registration and beef supper begins at 5:30pm. The meeting will be called to order at 7:00pm.
2022 Annual Report
BEK members will receive a 2022 annual report in the mail by mid-April. Along with the expected 2022 financial and director reports, the annual report will also include sample voting forms and the meeting agenda so members can follow along at the meeting, or from home with the broadcast.
NEW VOTING PROCEDURE: Mail-in-Ballot Request Information
Procedural, director, and bylaws voting may be done by mail or in person at the Annual Meeting, subject to a quorum. Fifty members, or two percent of the membership, shall comprise a quorum, whichever is more significant. An affirmative vote of not less than a majority of participating members, voting in-person or by mail-in ballot, is required for procedural and bylaw action. A plurality of votes is required for the directors election.
If you are unable to attend the 2023 BEK Communications Cooperative Annual Meeting and wish to vote, you must REQUEST a mail-in ballot. Each member will receive a ballot REQUEST form and a postage-paid return envelope in the mail around mid-April 2023.
When you receive the mail-in ballot REQUEST form, sign and return it in the included postage-paid envelope with a postmark date no later than May 5, 2023. Ballot REQUEST forms must be mailed; they cannot be delivered in person or left in the drop box. A ballot will only be mailed if REQUESTED. Members must attend the Annual Meeting to vote if they do not REQUEST a mail-in ballot.
Members requesting mail-in ballots will receive the mail-in ballot along with an Official Meeting Notice, and Proposed Bylaw Amendments in the mail after May 19, 2023.
On the mail-in ballot are sections for approving the 2022 annual meeting minutes, director election if applicable, and approving the amendments to the cooperative bylaws. Members are asked to clearly mark their votes with blue or black ink and sign the mail-in ballot.
All mail-in ballots must have a signature by the addressee on the top of the ballot, must be postmarked by May 30, 2023, and must be received at the BEK Communications Steele office before 5:00 PM on June 7, 2023, to be counted for the election. If you vote by mail and then decide to change your vote, you may do so in person at the June 8th Annual Meeting.
If you plan to attend the meeting, there is no need to mail in your voting form. You will be given a ballot when you arrive at the meeting.
If you are unable to attend the 2023 BEK Communications Cooperative Annual Meeting and wish to vote, you must REQUEST a mail-in ballot. Each member will receive a ballot REQUEST form and a postage-paid return envelope in the mail around mid-April 2023.
When you receive the mail-in ballot REQUEST form, sign and return it in the included postage-paid envelope with a postmark date no later than May 5, 2023. Ballot REQUEST forms must be mailed; they cannot be delivered in person or left in the drop box. A ballot will only be mailed if REQUESTED. Members must attend the Annual Meeting to vote if they do not REQUEST a mail-in ballot.
Members requesting mail-in ballots will receive the mail-in ballot along with an Official Meeting Notice, and Proposed Bylaw Amendments in the mail after May 19, 2023.
On the mail-in ballot are sections for approving the 2022 annual meeting minutes, director election if applicable, and approving the amendments to the cooperative bylaws. Members are asked to clearly mark their votes with blue or black ink and sign the mail-in ballot.
All mail-in ballots must have a signature by the addressee on the top of the ballot, must be postmarked by May 30, 2023, and must be received at the BEK Communications Steele office before 5:00 PM on June 7, 2023, to be counted for the election. If you vote by mail and then decide to change your vote, you may do so in person at the June 8th Annual Meeting.
If you plan to attend the meeting, there is no need to mail in your voting form. You will be given a ballot when you arrive at the meeting.
Appointment of Voting Representative Form
If you are attending the Annual Meeting of BEK Communications Cooperative as the Voting Representative of a church, school district, cooperative or other organization, the following “Appointment of Voting Representative” form must be completed. This form may be submitted to BEK Communications Cooperative Steele Office or presented during check-in at the Annual Meeting on June 8, 2023. This is not a Proxy Statement. Residential and sole proprietorship business customers cannot use this form.
Completed forms may be dropped off at the BEK headquarters office in Steele before June 8, 2023 or presented during check-in at the Annual Meeting.
Forms may also be mailed to the following address:
BEK Annual Meeting
BEK Communications Cooperative
PO Box 230
Steele, ND 58482-0230
If you’re mailing this form, please allow
adequate mailing time.
