Electronic & Mail-in Ballot Request Information
Procedural and director voting may be done by mail, electronically, or in person at the Annual Meeting, subject to a quorum. Fifty members, or two percent of the membership, shall comprise a quorum, whichever is more significant. An affirmative vote of not less than a majority of participating members, voting in-person, electronically, or by mail-in ballot, is required for procedural and bylaw action. A plurality of votes is required for the Board of Director election.
This year, BEK has entrusted Survey and Ballot Systems with the task of managing our election process. Through their expertise and secure system, Survey and Ballot Systems will oversee the distribution of ballot request forms and if requested, provide mail-in ballot or hyperlinks for convenient electronic voting via cell phones or email.
Each member will receive a ballot REQUEST form and a postage-paid return envelope from Survey and Ballot Systems in the mail around mid-April, 2024. If you are unable to attend the 2024 BEK Communications Cooperative Annual Meeting and wish to vote, you must REQUEST a ballot.
When you receive the ballot REQUEST form, sign and return it in the included postage-paid envelope with a postmark date by May 3, 2024. It’s important to emphasize that the ballot request form must be returned directly to Survey and Ballot Systems; they should not be included with phone bills sent to BEK or dropped off at a BEK office.
Members voting in-person at the Annual Meeting do not need to request a ballot.
Members requesting a ballot will receive the mail-in ballot or hyperlink to vote electronically, along with an Official Meeting Notice and an Official Slate of Candidates around May 14, 2024. On the ballot are sections for approving the 2023 Annual Meeting minutes, and, if applicable, the Board of Directors election, if applicable. If voting by mail, members are asked to clearly mark their votes with blue or black ink and sign the mail-in ballot.
All mail-in ballots must have a signature by the addressee on the top of the ballot, and received by Survey and Ballot Systems by end of day on June 11, 2024, to be counted for the election. If you vote by mail or electronically and then decide to change your vote, you may do so in person at the June 13th Annual Meeting.
This year, BEK has entrusted Survey and Ballot Systems with the task of managing our election process. Through their expertise and secure system, Survey and Ballot Systems will oversee the distribution of ballot request forms and if requested, provide mail-in ballot or hyperlinks for convenient electronic voting via cell phones or email.
Each member will receive a ballot REQUEST form and a postage-paid return envelope from Survey and Ballot Systems in the mail around mid-April, 2024. If you are unable to attend the 2024 BEK Communications Cooperative Annual Meeting and wish to vote, you must REQUEST a ballot.
When you receive the ballot REQUEST form, sign and return it in the included postage-paid envelope with a postmark date by May 3, 2024. It’s important to emphasize that the ballot request form must be returned directly to Survey and Ballot Systems; they should not be included with phone bills sent to BEK or dropped off at a BEK office.
Members voting in-person at the Annual Meeting do not need to request a ballot.
Members requesting a ballot will receive the mail-in ballot or hyperlink to vote electronically, along with an Official Meeting Notice and an Official Slate of Candidates around May 14, 2024. On the ballot are sections for approving the 2023 Annual Meeting minutes, and, if applicable, the Board of Directors election, if applicable. If voting by mail, members are asked to clearly mark their votes with blue or black ink and sign the mail-in ballot.
All mail-in ballots must have a signature by the addressee on the top of the ballot, and received by Survey and Ballot Systems by end of day on June 11, 2024, to be counted for the election. If you vote by mail or electronically and then decide to change your vote, you may do so in person at the June 13th Annual Meeting.
Appointment of Voting Representative Form
If you are attending the Annual Meeting of BEK Communications Cooperative as the Voting Representative of a church, school district, cooperative or other organization, the following “Appointment of Voting Representative” form must be completed. This form may be submitted to BEK Communications Cooperative Steele Office or presented during check-in at the Annual Meeting on June 13, 2024. This is not a Proxy Statement. Residential and sole proprietorship business customers cannot use this form.
Completed forms may be dropped off at any of the three BEK offices before June 13, 2024 or presented during check-in at the Annual Meeting.
Forms may also be mailed to the following address:
BEK Annual Meeting
BEK Communications Cooperative
PO Box 230
Steele, ND 58482-0230
If you’re mailing this form, please allow
adequate mailing time.
